Zoho Books
in Idukki

The Accounting Challenge

A cardamom dealer in Vandanmedu was buying at auction (where GST does not apply at the transaction floor level) and selling processed and graded cardamom to buyers in UAE, Saudi Arabia, and domestic distributors in North India. The accounts were in Tally, but the operator had never been fully clear on which transactions attracted GST, which were exempt, and which needed LUT treatment for zero-rated export. Three consecutive quarterly returns had small discrepancies that required the accountant to file revised GSTR-3B — each revision requiring a separate day's work.

What Changed

We implemented Zoho Books with cardamom grades set up as items with correct GST treatment — zero-rated for LUT exports, IGST for domestic inter-state buyers. Auction purchases were recorded as purchases from unregistered dealers with the correct GST reverse-charge treatment where applicable. Bank feeds automated reconciliation against the SBI account. The accountant was given remote access and generated GSTR-3B data from Books without any manual computation for the first time.

• check_circleNo revised GSTR-3B filings required in the year following implementation
• check_circleLUT export and IGST domestic treatment became automatic based on buyer configuration
• check_circleAuction purchase recording with correct reverse-charge treatment addressed a recurring compliance gap
• check_circleAccountant worked remotely with live data — no more quarterly office visits for reconciliation